This directory groups more than a hundred productivity tools by the jobs they do: task management, scheduling, communication, documentation, automation and other team workflows.
Aamu combines several of these everyday workflows in one workspace. The list below helps show which jobs may still call for a specialized tool.
This is a directory of examples, including products listed in earlier versions of this article. It is not a ranking or a verified list of currently available services. Check each vendor’s current offering, pricing and availability before choosing a tool.
Task Management & To-Do Lists
Todoist - Intuitive task management with priority settings and integrations.
TickTick - Combines to-do lists, habit tracking, and calendar views.
Microsoft To Do - Task management integrated with Microsoft 365.
Any.do - Simple task and calendar app with cross-platform sync.
Trello - Visual task management with Kanban boards and automation via Butler.
ClickUp - All-in-one platform for tasks, docs, goals, and time tracking.
Asana - Project and task management with multiple views (lists, boards, timelines).
Monday.com - Customizable work management with automation and integrations.
Taskade - Collaborative task lists with real-time syncing and templates.
OmniFocus - Advanced task management for Apple users with robust prioritization.
Things 3 - Sleek task manager for Apple devices with a focus on simplicity.
MeisterTask - Kanban-style task management with team collaboration.
Weekdone - OKR and goal-tracking tool with progress analytics.
Wrike - Enterprise-grade task and project management with reporting.
Smartsheet - Spreadsheet-based project management with automation.
Airtable - Flexible database and task management with customizable templates.
Basecamp - All-in-one project management with to-do lists and messaging.
ProofHub - Project management with task tracking and team collaboration.
Jira Software - Agile project management for software development teams.
GanttPRO - Gantt chart-based project management for timeline tracking.
Teamwork - Project management for small to midsize teams with client access.
Favro - Agile project management with card-based workflows.
Quip - Task management with integrated docs and spreadsheets.
Hive - Collaborative project management with analytics and integrations.
Notion - Customizable workspace for tasks, notes, and databases.
Coda - Doc-based task management with interactive workflows.
ClickUp Brain - AI-powered task summarization and automation within ClickUp.
Linear - Lightweight issue tracking and project management for software teams.
Plane - Open-source alternative to Jira and Linear with issue tracking and roadmaps.
Time Tracking & Scheduling
Toggl Track - Simple time tracking with integrations for project management.
Harvest - Time tracking with invoicing and project budget tools.
Clockify - Free time tracking with calendar views and team reports.
Hubstaff - Time tracking with employee monitoring and payroll integration.
Everhour - Time tracking with project management integrations.
RescueTime - Automated time tracking for productivity insights.
WebWork Time Tracker - Time and productivity monitoring with screenshots.
Motion - AI-powered time management and scheduling for teams.
Calendly - Automated scheduling for meetings and appointments.
Doodle - Group scheduling and polling for meeting coordination.
SavvyCal - Modern scheduling with personalized links and branding.
TimeCamp - Time tracking with automatic task categorization.
Timely - AI-driven time tracking with memory-based logging.
Financial Cents - Time tracking and project management for accounting.
Amie - Time management and note-taking app with scheduling integration.
Communication & Collaboration
Slack - Team messaging with channels and app integrations.
Microsoft Teams - Collaboration hub with chat, video, and Office 365 integration.
Zoom - Video conferencing with screen sharing and recording.
Google Meet - Video conferencing integrated with Google Workspace.
Beeper - Unified messaging app for multiple platforms.
Fleep - Messaging app with email integration and file sharing.
Zoho Cliq - Team chat with task and calendar integration.
RingCentral - VoIP platform with phone, video, and messaging.
Dialpad - AI-powered VoIP and video conferencing solution.
Krisp - AI noise-canceling app for clear calls and recordings.
Fellow - Meeting management with notes and action item tracking.
Loom - Screen recording with AI transcription and editing.
Clariti - AI-powered hub for email, chat, and docs.
Discord - Community-driven messaging with voice and video.
Note-Taking & Documentation
Evernote - Note-taking with search and organization features.
Google Docs - Collaborative document editing with real-time sync.
Microsoft OneNote - Note-taking integrated with Microsoft 365.
Notion AI - AI-enhanced note-taking within the Notion platform.
Obsidian - Knowledge base with markdown-based note-linking.
Roam Research - Note-taking with networked thought organization.
Bear - Minimalist note-taking for Apple users with markdown support.
Joplin - Open-source note-taking with cross-platform sync.
Tettra - Knowledge base for team documentation and wikis.
Guru - Knowledge management with AI search and integrations.
Confluence - Team documentation with Jira and Atlassian integration.
Coda - Interactive docs with task management features.
ClickUp Docs - Documentation tool within the ClickUp ecosystem.
Dropbox Paper - Collaborative document editing with file storage.
Slite - Team documentation with a focus on simplicity.
Automation & Workflow
Zapier - Automates workflows by connecting apps with "Zaps."
IFTTT - Automation for apps, devices, and smart home systems.
Appy Pie Automate - No-code automation with extensive integrations.
Make (formerly Integromat) - Visual automation for complex workflows.
n8n - Source-available workflow automation with custom nodes.
Email & Inbox Management
SaneBox - AI-powered email sorting and management.
Superhuman - Fast email client with AI and keyboard shortcuts.
Canary Mail - AI-powered email with encryption and snoozing.
Hey - Innovative email service with an "Imbox" for prioritization.
Clean Email - Email cleanup and organization tool.
Unroll.me - Email subscription management for reducing clutter.
Right Inbox - Email productivity with scheduling and reminders.
Spark - Collaborative email client with smart inbox features.
File Storage & Sharing
Google Drive - Cloud storage with collaboration tools.
Dropbox - File storage with syncing and sharing features.
Box - Secure file storage with enterprise-grade collaboration.
OneDrive - Cloud storage integrated with Microsoft 365.
WeTransfer - Simple file transfer for large files.
Mind Mapping & Brainstorming
MindMeister - Collaborative mind mapping for brainstorming.
Coggle - Simple mind mapping with real-time collaboration.
Miro - Virtual whiteboard with video conferencing and integrations.
XMind - Mind mapping with advanced visualization options.
Lucidchart - Diagramming and flowchart tool for teams.
Focus & Productivity Boosters
Freedom - Distraction blocker for websites and apps.
Brain.fm - AI-generated music for focus and productivity.
Engross - Pomodoro timer with focus analytics.
Forest - Focus app with gamified productivity tracking.
Habitica - Gamified habit and task tracker.
Sunsama - Daily planner with time-blocking and mindfulness focus.
Focus@Will - Music and timers for deep focus sessions.
Customer Relationship Management (CRM) & Marketing
HubSpot - CRM with marketing, sales, and service automation.
Salesforce - Enterprise CRM with advanced analytics and automation.
Zoho CRM - Affordable CRM with productivity integrations.
Buffer - Social media scheduling and analytics tool.
Hootsuite - Social media management with scheduling and monitoring.
UpLead - Lead generation with verified email contacts.
Pipedrive - Sales-focused CRM with pipeline management.
Pocus - Product-led growth tool for user onboarding and engagement.
Betterleap - AI-powered outbound recruiting platform for teams.
Miscellaneous Productivity Tools
Canva - Graphic design tool for presentations and visuals.
Grammarly - AI-powered writing assistant for grammar and style.
TextSniper - OCR tool for extracting text from images and PDFs.
Rydoo - Travel and expense management for businesses.
Hypercontext - Meeting management for productive one-on-ones.
Stack Overflow for Teams - Knowledge-sharing for technical teams.
Signaturely - Digital signature tool for documents.
M365 Copilot - AI assistant for Microsoft 365 productivity apps.
Dubsado - Client management and invoicing for freelancers.
QuickBooks Money - Financial management for small businesses.
Gusto - Payroll and HR management for small businesses.
Workona - Browser tab and workspace manager.
FlyMSG - Text expansion for faster communication.
Cyclopt - Productivity analytics for teams.
Zendesk - Customer service and productivity tools with AI.
Scalefusion - Mobile device management for productivity.
Census - Data activation and reverse ETL; now part of Fivetran.
Hex - Collaborative data workspace for analysis and visualization.
Runway - Financial planning and forecasting tool for startups.
Mosey - Tool for managing global employment and compliance.
The real problem is fragmentation
A common small-team setup looks like this:
one tool for tasks,
one tool for docs,
one tool for forms,
one spreadsheet or database for structured data,
one inbox for shared email,
one helpdesk or live chat widget,
one video meeting tool,
one design tool,
one file store,
one automation tool, and
one or more AI tools.
Each tool can be good on its own. The cost appears between them: copying form submissions into tasks, summarizing customer emails into docs, searching three places for the latest support answer, asking AI without the right company context, or losing decisions because they happened in the wrong tab.
What Aamu includes today
Teams can enable or disable Aamu apps in Team settings. The workspace includes:
Tasks for assigned, scheduled, trackable work.
Docs for shared writing and durable knowledge.
Chat for team conversation.
Meetings for built-in Aamu video meetings.
Emails for project email workflows.
Helpdesk for customer tickets, shared support email, and live chat.
Forms for public data collection.
Databases for structured project data and GraphQL/API access.
Files for shared file handling.
Designs for the team's Penpot design workspace.
GIT for code/repository-related workflows when enabled.
Company Brain and Team Brain for workspace retrieval, maintained support knowledge and AI-assisted work.
Why one workspace matters
The advantage of Aamu is not only that it has many sections in the sidebar. The advantage is that the sections can feed each other.
For example:
A form submission becomes a database row.
A database automation creates a task.
A Helpdesk ticket creates a follow-up task.
A repeated support answer becomes a Doc.
A Doc becomes a Team Brain knowledge source.
Team Brain helps draft a Helpdesk or Email reply.
Livechat can answer common questions from Team Brain when enabled.
A meeting, task, or support conversation can lead to an AI-created Doc draft.
A public blog post can use a Doc as its source text and a database row for metadata.
Where specialized tools still make sense
Dedicated software may still be needed for accounting, payroll, advanced analytics, complex sales processes, enterprise identity or specialized engineering workflows.
A more honest way to compare apps
After seeing a hundred app names, compare workflows instead of logos.
Ask:
Where does the work start?
Where does the context live?
Who needs to act on it?
What should happen automatically?
What should stay human-reviewed?
Where should the result be searchable later?
Additional Productivity Tools
Microsoft Loop - Flexible collaborative workspaces, pages, and components for Microsoft 365 teams.
GitHub Projects - Project planning connected to GitHub issues, pull requests, and repositories.
Granola - AI meeting notes that turn conversations into structured, editable notes.
Readwise Reader - Read-it-later and knowledge management tool for articles, newsletters, and highlights.
Superlist - Collaborative lists and lightweight project organization for individuals and teams.
Reclaim AI - AI calendar and scheduling assistant for protecting time around tasks and habits.